Executive Administrative Assistant
The Nancy Batchelor Team at EWM Realtors, a Christies International Affiliate, is searching for an experienced full-time Executive Administrative Assistant with at least 2 years of administrative experience. The Team is the top producing team in the Miami Beach office and is looking for a dynamic & organized individual to add to its group.
Job responsibilities include administrative work, filing, data entry, contracts, preparation of listing packets and managing appointments. Requirements include strong computer background, MLS database system (will train), and knowledge of latest MS Office Suite.
Duties:
Real Estate:
Preparation of Listing Packages
Maintaining of Listing Relationships including: follow up on customer contact, sending out copies of ads, listing paperwork, weekly updates of media coverage, scheduling appointments, brokers open, open houses, file maintenance etc.
Follow up on showings
Prepare Comparable Market Analysis Excel sheet pricing analysis
Clerical:
Good clerical skills including filing, database entry, client contact update
Update websites and MLS for all photos, contact information
Write basic copy for listings
Answering phones, emails and other correspondence
Maintains executive’s appointment schedule by planning and scheduling meetings.
Maintaining office supplies & inventory
We are looking for a team player able to multitask. We need an innovative individual who is a self-starter who knows how prioritize and time manage job requests. We are a busy successful Real Estate team located in the heart of Miami Beach. We are not looking for a Realtor but an Executive Assistant who loves working in a high pace team environment.
Skills/Qualifications: Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills (Word, Excel & Powerpoint), Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics – must have car, Verbal Communication.
Languages: Spanish a plus
Pay: Depending on experience. Circa $45k + free parking + annual bonus depending on work activity.
Please send resumes & references to [email protected] & [email protected]
No calls please.